What is considered a duplicate on the OAR (and how to prevent and report them)

Data in the Open Apparel Registry is contributed by stakeholders from across the apparel sector. With such a wide range of organizations contributing data to the tool on a daily basis, the OAR works hard to ensure that facility data in the OAR is as accurate and trustworthy as possible. Read more about how data in the OAR is processed and moderated.

As part of our on-going moderation work, the OAR team dedicates extensive resources to eliminating duplicates within the database.

What is considered a duplicate entry in the OAR (and should be moderated)

If there are multiple entries for a facility that:

  • Are located at the same address

  • Represent the same unit/plot/building number(s)

And

  • Have the same name (or facility management has verified that there are multiple English language names for one facility)

Then those entries are candidates for merging.

What is not considered a duplicate entry in the OAR (and should be left as separate facility profiles)

  • Facilities with the same name and/or address, but different unit/plot/building numbers*

  • Facilities with the same name but different addresses or vice versa

*Why separate out individual units/plots/buildings, even if they share the same facility name and address otherwise? The Open Apparel Registry is contributed to and used by a variety of different stakeholders. Many of these stakeholders are looking for facility data at the plot/unit level, to ensure that for their programs, missions or initiatives, they are visiting or accounting for every potential unit associated with a facility.

How to prevent duplicates in the Open Apparel Registry

As a contributor to the Open Apparel Registry, the best thing you can do to help prevent duplicate entries in the OAR is to upload a clean dataset. The top two items to pay attention to are:

  • Ensuring your do not have duplicate facilities in the list that you upload

  • Only upload one plot/unit/building per line in your upload. This way, our algorithm and moderation team can easily match entries unit by unit.

Image shows a screenshot of 3 Star Fashion Inc. claim this facility section.

How to flag a duplicate entry in the Open Apparel Registry

If you do spot a duplicate in the Open Apparel Registry, please alert the OAR team. You can do so by clicking the “Suggest a data edit” link on the facility profile and sharing the name and/or OAR ID of the duplicate facility you found.